Add expense

Enter the expense, save it as Pending, then review and approve it. Saving never approves or posts anything.

1Enter→
2Review→
3Approved

Supplier invoice

The original invoice stays attached to the saved draft and bill.

Your account needs permission to create vendor payables.

No invoice attached yet.

Bill details

Vendor Profile

Supplier invoice numberInvoice date

Payment terms (days)Due date

Invoice total

Optional details

Memo / service period

Expense coding

Review the suggested account and its invoice evidence. Only active expense accounts can be selected.

Account · line 1DescriptionAmount

Line total $0.00

Complete these details to save the bill:

Choose a Vendor Profile.
Enter the invoice number.
Enter a valid invoice date.
Add at least one expense line.
Enter a bill total greater than zero.

Upload an invoice to fill these details automatically, or enter the bill manually.

Saving keeps the expense as Pending approval. An authorized reviewer approves it on the review page. Approval records the expense in the ledger; payment is a separate step.